AI and automation for media and production businesses: one place for the brief, the files and the sign-off.
Production companies, studios, event businesses and content teams all work to a brief that changes, with files and feedback arriving from several people at once. Most of it ends up scattered across email threads and shared drives. We give clients and crew one place to see what is due, what is approved and what comes next, and AI does the chasing.
Where the hours are lost
Briefs buried in threads
The brief arrives as an email, changes in a reply, changes again on a call, and the crew ends up working from different versions of it.
Approvals nobody can find
A cut, a run sheet or a design is sent for sign-off, and days later the producer is searching an inbox to work out who said yes to which version.
Files in five places
Footage, artwork and documents sit across shared drives, download links and personal folders, with file names that only made sense on the day.
Where most production businesses start with us
- Step 1
Turn the brief into a task list
AI reads the brief and proposes the tasks, owners and dates. Your producer corrects it, and that list becomes the project everyone works from.
- Step 2
Give approvals a home
Each item sent for sign-off has one page showing the version, who needs to approve it and what they said, with reminders going out until they answer.
- Step 3
Open it up to clients and crew
Clients log in to see progress and approve work. Crew see their own call times, tasks and files. Neither has to email you to ask.
What we can build for a media or production business
- AI agents and assistants that turn a written brief into a draft task list, summarise long feedback threads and send polite reminders about approvals still waiting.
- Client portals where a client sees the schedule, reviews the latest version, leaves feedback against it and signs it off, all on one page they can return to.
- Workflow automation that files incoming assets into the right Google Drive folder, names them consistently and tells the next person the work is ready for them.
- Web apps shaped around your kind of work, such as a crew and call sheet planner for shoots or a run sheet tool for events, where no bought product fits.
- Dashboards and reporting that show every live project, what is waiting on a client, what is waiting on you and which deadlines are close.
How the parts work together on a production
On a live job the brief, the schedule, the files and the approvals all depend on each other, so we do not build them as separate tools. AI reads and drafts, automation moves files and sends the reminders, custom software holds the project in a shape that suits production work, and your website brings new enquiries into the same place. Built to work as one, a change to the brief shows up in the tasks, the schedule and the client's view together.
Questions
How does AI and automation for media and production businesses help day to day?
It takes over the coordinating work around a project. Briefs become task lists, approvals are tracked on one page, files are filed where people expect them and reminders go out by themselves. The creative decisions stay with your team.
How much would this cost a production company?
We cannot give a number without seeing how you work. A studio with a steady run of similar jobs needs something different from an event business with a large casual crew, so no figure is published here. We learn how your projects run, then put the cost and the time in a written scope, and nothing begins until you agree to it.
How long does a build like this take?
An approvals page for clients is a smaller piece of work than a full crew planner. We list each part with its timing in the scope, so you can choose to start with one piece and add the rest later.
Is our clients' unreleased material safe?
Files stay in your own storage accounts, and you set who can see each project. Where AI reads a brief or a feedback thread, the model runs under business terms and does not train on your data. We go through access with you before any client is invited in.
Will clients actually use a portal, or keep emailing?
Some will keep emailing, so we plan for that. A reply sent by email can be attached to the right item for you, and the portal is kept simple enough that approving a version takes one click from a link, with no software to install.
Does AI write or edit our creative work?
Only if you ask for that. What we normally build handles the admin around the work: lists, reminders, summaries and filing. Anything AI drafts is checked by a person on your team before a client or crew member sees it.
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